Keyboard shortcuts save time – tons of it. Every time you reach for your mouse, you lose efficiency; just try taking your mouse away for just 5 minutes and you’ll know what your “mouse dependency factor” really is!
If you can keep your fingers on the keyboard, you will get more done in less time. At its core, QuickBooks® for Mac works essentially the same as QuickBooks Desktop, so there is no reason you can’t use the keyboard shortcuts you learned for Windows on your client’s Mac keyboard.
Nov 1, 2011 - Keyboard shortcuts are a great way to get to commands faster and enter data more easily and efficiently. With most software programs, I tend to.
The secret to using the keyboard shortcuts when you’re working on a Mac is to replace the Windows “ctrl” key with the Mac “command” key.
Finding the Mac “command” key is easy. It always has the “command” symbol on it and it is always on either side of the space bar on the Mac keyboard:
If you can’t find the “command” key, you’re not on a Mac keyboard!
Learning the Keyboard Shortcuts takes only stubborn determination. Start with the basics; you can use these in any Mac program.
Next, “wow” your clients by opening a List without touching the mouse:
Then Add, Edit, or Delete names with these shortcuts:
Once you start using these shortcuts, you are ready to shave precious time entering Transactions:
Next, adopt Troubleshooting shortcuts. One my favorites is Transaction History:
Last, learn to keep your QuickBooks for Mac tidy by closing reports or whatever windows are open when you are done using them. Close just the open window or all your open windows at once. Too many open windows makes QuickBooks run slow and re-running cash-basis reports can be grueling. When you are done with your engagement, clean up your Workspace with these shortcuts:
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Here’s a video with more information:
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Use the QuickBooks 2019 keyboard shortcuts shown in the following table to make your day-to-day small-business accounting easier and faster.
Press This PC Shortcut | QuickBooks Does This |
Alt+S | Saves a transaction |
Alt+N | Saves a transaction and goes to a new transaction |
Ctrl+A | Displays the Chart of Accounts window |
Ctrl+C | Copies your selection to the Clipboard |
Ctrl+D | Deletes check, invoice, transaction, or item from the list |
Ctrl+E | Edits transaction selected in the register |
Ctrl+F | Displays the Find window |
Ctrl+G | Goes to the other side of a transfer transaction |
Ctrl+I | Displays the Create Invoice window |
Ctrl+J | Displays the Customer:Job List window |
Ctrl+M | Memorizes a transaction |
Ctrl+N | Creates a new <fill in the blank> where <fill in the blank> is whatever is active at the time |
Ctrl+P | Almost always prints the currently active register, list, or form |
Ctrl+Q | Creates and displays a QuickReport on the selected transaction |
Ctrl+R | Displays the Register window |
Crtl+T | Displays the memorized transaction list |
Ctrl+V | Pastes the contents of the Clipboard |
Ctrl+W | Displays the Write Checks window |
Ctrl+X | Moves your selection to the Clipboard |
Ctrl+Z | Undoes your last action — usually |
Ctrl+Enter | Saves the changes |
Ctrl+Insert | Inserts a line into a list of items or expenses |
Ctrl+Delete | Deletes the selected line from a list of items or expenses |
Esc | Closes the active window |